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PNWDTA
PACIFIC
NORTHWEST DRILL TEAM ASSOCIATION
PACIFIC
NORTHWEST DRILL TEAM ASSOCIATION, INC. BYLAWS
Article I
PNWDTA is an organization
for equestrian drill teams based in the Pacific Northwest, which shall include
the states of Washington, Oregon, Idaho, Montana, and the Canadian province
of British Columbia. This organization will be open to equestrian drill teams
of all types, to include but not limited to, women's, men's, posses, youth
and co-ed teams. The organization shall have non-profit status and no dividends
shall be declared to members.
Article II
Purposes and Objectives:
The purposes and objectives
of PNWDTA shall be: (1). To promote equestrian drill team events in the Pacific
Northwest of the United States of America and Canada, approximating the States
of Washington, Oregon, Idaho, Montana, and the Canadian province of British
Columbia. (2). To offer recreational opportunities and the development of
physical and mental capabilities, and to promote the health, happiness, and
social relations of its members. (3). To incorporate competitive events for
the member teams at the annual regional meet, and at other competitions sanctioned
by PNWDTA. (4). To promote the education of persons interested in equestrian
drill team activities, to include, but not limited to, clinics, seminars,
and exhibitions for drill team members, judges, drill masters, and the general
public.
Article III
Membership:
Membership in PNWDTA shall
be limited to one of the following: (1). Team membership: Team membership
shall be open to any equestrian drill team. Fee for team membership shall
be $100 per year regardless of number of members in a team. (2). Individual
membership: Individual membership may be available to interested individuals
who are not members of a member mounted drill team. The individual membership
fee shall be $25 per year. Application for membership must be made in writing.
The Board of Directors shall have the authority to elect teams and/or individuals
into active membership in PNWDTA by a majority vote. Membership is not limited
to individuals or teams in the region, but will also be open to interested
parties outside of the region. Membership fee is due and payable in November
of each year. To be a "member in good standing," the required membership
fee, either individual or team, must currently be paid. Each member team
in good standing will have two votes and may send any number of members to
the meetings. Individual members in good standing will have one vote. In
order to vote at the annual meeting in the fall, a team or individual must
have been a member in good standing during that year, or have paid the next
years dues prior to voting if they are a new member or new team. At any meeting
of the PNWDTA general membership, an individual or team entitled to vote
may do so by proxy executed in writing by the member or his or her duly authorized
attorney in fact. No proxy shall be valid after 90 days from the date of
its execution. All proxies shall name a specific person to act on behalf
of the member.
Article IV
Meetings:
Board of Directors meetings
will be held a minimum of three times a year, spring (March-April), fall (October-November)
and at least one month (May-June) before the regional competition, to be
held in a central location in July/August. Additional meetings may be held
if deemed necessary. Meetings are open to any one, regardless of team affiliation
or membership. At any Board of Directors meeting, 2/3 (two thirds) of the
duly elected board members present shall constitute a quorum. Annual Meeting:
The annual general membership meeting/convention will be held in the fall
(October or November) of the year. Officers will be elected and a site for
the following year's competition will be selected. Area meetings will be
held to elect the area representatives. A Board of Directors meeting will
be held prior to the annual general membership meeting. Meetings of the Board
of Directors are open to the general membership. However, no member not a
member of the Board of Directors may participate in Board discussions unless
invited to do so by the Presiding Officer. Actions of the Board of Directors
at regular, executive session and special meetings shall be reported to the
general membership.
Article V
Officers:
Officers will be elected
from the individuals and teams who hold membership, and will include a President,
a Vice President, a Secretary, a Treasurer, and Area Representatives from
each state or province in the region having members. The Board of Directors
will include all the officers of PNWDTA. Officers will be elected to a two
year term, and area representatives to a one year term, beginning on December
1 and ending on November 30.
The President and Secretary
will be elected one year and the Vice-President and Treasurer will be elected
the following year. For the first year, all four officers will be elected,
but the Vice-President and Treasurer will hold one year terms for that year
only.
All members, individual
and team, will vote for the President, Vice-President, Secretary, and Treasurer.
Individual and team members from each area will vote for Area Representatives
from that area. Officers of PNWDTA need not be voting members of their team,
but must belong to a member team or hold an individual membership.
President: The
President shall be the chief executive of PNWDTA. The President shall supervise
all activities of PNWDTA; execute all instruments in its behalf; preside
at all meetings of the Board of Directors and the general membership; call
such special meetings of the BOD and/or general membership as the President
deems necessary; appoint such committees as may be necessary to carry out
the purposes for which PNWDTA was organized, including determining the number
to serve on the committees and to name the chairman thereof; and to fulfill
or perform such other duties and responsibilities usually inherent or implied
by such office. In the event of a vacancy in the office of President, the
Vice-President shall serve as President for the remainder of the term.
Vice President:
The Vice-President shall act for the President in his/her absence and perform
such other duties as may be delegated by the President and/or the Board of
Directors. In the event of a vacancy in the office of Vice-President, the
BOD shall appoint a new Vice-President for the remainder of the term of office.
Secretary: The Secretary
shall keep a clear and accurate record of the business transacted by the BOD
and the membership by maintaining a book of minutes of all meetings of the
membership and BOD. The Secretary shall be responsible for the issuance of
the correct number of official election ballots to the members in good standing;
and for the tallying and counting of the official ballots. The Secretary
shall perform such other duties as may be delegated by the President or the
BOD or as may be implied by the office, and shall issue minutes of the meetings
to all members within 30 days following a meeting.
Treasurer: The Treasurer
shall had the duty and responsibility of receiving and accounting for all
funds belonging to PNWDTA, maintaining a clear and accurate record of all
transactions, and financial condition of PNWDTA; pay all obligations incurred
by PNWDTA when payment is authorized by the President or BOD; maintain bank
accounts in depositories designated by the BOD; and render periodic financial
reports. The Treasurer shall maintain the records or ledgers of accounts
payable and accounts receivable.
Area Representatives:
The area representatives shall be elected from each represented area (Washington,
Oregon, Idaho, Montana, and British Columbia) and will be one team representative
and one alternate, elected by the member teams of that area, and one individual
representative and one alternate, elected by the individual members of that
area. If there are no teams or individuals in an area, that position shall
remain vacant until representation is necessary. Each member of the Board
of Directors shall have one vote on each matter coming before the Board.
All voting done by the Board of Directors must be done in person. A quorum
for conducting business by the Board of Directors shall be two thirds (2/3)
of the duly elected Board of Directors.
Article VI
Annual Regional Drill
Team Competition:
The annual Pacific Northwest
Regional Drill Team Competition will be held in July/August. It is hoped that
a location central to the majority of the teams planning to attend would
be chosen. Number of days would depend upon the number of teams participating
and the number of events being held.
Article VII
These Bylaws or amendments
thereto, may be adopted by a majority vote of the membership.
Article VIII
PNWDTA is organized exclusively
for educational purposes within the meaning of 501 (c)(3) of the Internal
Revenue Code of 1954 or the corresponding provision of any future United
States Internal Revenue Code. PNWDTA does not exist for pecuniary gain or
profit to the members thereof, and is organized pursuant to the general not
for profit corporation law of the State of Washington. In the event that
PNWDTA is voluntarily dissolved, dissolution shall be carried out under R.C.W
24.06.260. Upon dissolution of PNWDTA, after paying or adequately providing
for the debts and obligations of PNWDTA, the remaining assets shall be distributed
equally among the member teams, or shall be donated to a non-profit fund,
foundation or corporation selected by the BOD of PNWDTA.
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