PACIFIC NORTHWEST DRILL TEAM ASSOCIATION

 

Saturday October 11, 2003

 

Oak Tree Restaurant

Woodland, Washington

 

I.                    Call to Order at 11:10 A.M. Teams represented: C C Riders, Class Action, Desperados, Latigo ‘n Lace, Quicksilver, R Troop, R C Riders, Western Express.  Guest Team: Silver Edge

II.                 Secretary Report
Minutes of April 26, 2003
Motion to approve as printed, 2nd: PASSED

III.               Treasurer Report
Balance on hand:    $4,000.96
Spent about $1,000.00 over income at 2003 Drill Meet. (Hats, announcer, event coordinator, did not make much money on t-shirts)
Facility was also more expensive than we expected.
No other bills presented.
Motion: Accept report as printed, 2nd: PASSED.

IV.              2003 Regional Competition – Eugene, Oregon
General impression – overall pretty good.
Practice: Request for either all on Friday or all on Saturday morning.
Impromptu: Timing problems especially for those teams who practice on Saturday.
As Assn grows we may need to extend to an additional day.
Maybe do draw ahead of time.

MOTION: Darla Myers (Desperados), 2nd Andy Jacobson ( Latigo ‘n Lace): Extend Impromptu to later in the day (Amend: 6 PM or later – eliminate practice – 2 hour open arena time only). Call for vote: PASSED

AWARDS: Safety item – Hot horses and people on the ground. Package them up and have distributed individually. Don’t send those “hot” horses up – disrespectful. Change the type of awards. Do awards off horseback. Pick up the awards afterward. No consensus at this time.

Thanks Ric Gearhart, Event Coordinator

Bitterroot Mountettes. Troy apologized.  During Impromptu Drill one judge did not agree they had done one of the maneuvers.  Troy let matter go too long. He sent a message to the Bitterroot members stating the Judge’s decision should be final. We pay for that opinion and if we do not support that, then we would have problems getting good judges.

Darla – we should have a form that tells us how they would rate the judges. Diane – WLRCA tried to do this – does not work.  Very little return. It was suggested to pass out form at next meeting?

V.                 Drill Competition 2004
Appleatchee Riders Assn contract – 6/25 – 27/ 2003
$6,000.00 - $500.00 deposit, Insurance binder, plus $20 per un-striped stall.
2 arenas, PA system, Additional indoor arena - $450 per day.

Options? Other facilities? 

MOTION Ric Gearhart (R Troop), 2ND Jan Schuchman (Western Express): Accept bid from Appleatchee Riders Facility. PASSED.

Board to negotiate for lower prices.

Judges:  VP to contact?  Suggestions: Peter Lofgren, Dan Myers, Etta Keller, Bob Lorbeer, Ruth Fowler, Lynda Revak, Terry Cooke, Nancy Hamel.

Judges pay? $300 for the weekend.
MOTION: Deanna Salisbury (R C Riders), 2nd Ric Gearhart (R Troop): Pay Judges $200 per day = $400 total. PASSED

Event Coordinator:  Ric Gearhart – PASSED – Pay – should be the same as the judges.

MOTION Karla Valentine (C C Riders) , 2nd Pennie King (Quicksilver): Pay the Event Cordinator $400 for the weekend. PASSED.

Announcer: Ask your folks and bring names to next meeting. Pay?  Ask what they would charge first.

VI.              Drill Competition  2005 – Location?
MOTION, RicGearhart (R Troop) , 2nd Cheryl Slaydon (Class Action) – Table until next meeting. PASSED
Discussion. Diane asked everyone to contact other facilities now. Get dates available and costs.

VII.            SCORING CRITERIA PROPOSAL
Diane Thomas described the proposal (by Gail Williams) for using WSEDTA criteria.  The suggestion is to review the information with your individual teams and be prepared to discuss at the next meeting.

VIII.         SPECIALITY DRILL Inclusion
Silver Edge asking for criteria and competition division. Team representatives to list suggested criteria and send to Diane or Gail.

IX.              ELECTION OF OFFICERS
VICE PRESIDENT – Nominations
Cheryl Slaydon, (Class Action)
No other nominations
MOTION Paula Rruth Gearhart (R Troop), 2ND Karla Valentine (C C Riders) PASSED.

TREASURER – nominations
Christine Wulfert (C C riders)
Darla  Myers (Desperados)
Darla Myers elected.

TREASURER Request
Motion Ric Gearhart, 2nd Cheryl Slaydon: PNWDTA Treasurer to open be allowed to open a local post office box for association use as long as she holds this office. PASSED.

MOTION Ric Gearhart, 2nd Mark Plowman (Quicksilver) : Current treasurer be required to set up P O Box in their area.. PASSED.

X.                 TEAM DUES 2004 NEED TO BE PAID IN NOVEMBER

XI.              BIDS FOR THE FUTURE EVENT LOCATIONS
One year one location, one year different location? Moving would be politically correct to attract teams from different locales.

XII.            NEXT MEETING DATE
Sunday, January 18, 2004, 11:00 A.M. Woodburn, OR

XIII.         ADJOURNED 2:10 P.M.

 

Respectfully Submitted

 

Diane Thomas

Secretary


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